Terms of Service

These Terms of Service (“Terms”) constitute a legally binding agreement between you and Core Aviation Group LLC, a Colorado limited liability company (“Company,” “we,” “us,” or “our”), governing your access to and use of Canopy, our aviation management platform and all related services, features, and content (collectively, the “Service”).

By accessing or using the Service — including by clicking “I agree,” completing registration, or simply using the Service — you agree to be bound by these Terms and our Privacy Policy, which is incorporated herein by reference. If you do not agree, do not access or use the Service.

If you are using the Service on behalf of an aviation club, flight school, or other organization (a “Club”), you represent and warrant that you have the legal authority to bind that organization to these Terms, and “you” in these Terms refers to both you individually and that organization.

You must be at least 18 years of age to create a Club account or agree to these Terms.

Canopy is a software-as-a-service (“SaaS”) platform that provides aviation organizations and flight schools with tools for user management, scheduling, aircraft tracking, billing, training records, logbooks, and related operations. Canopy is a product of Core Aviation Group LLC.

The Service is provided to Organizations on a subscription basis. Individual users access the Service through their Organization’s portal as authorized by their Organization administrator.

We reserve the right to modify, suspend, or discontinue any aspect of the Service at any time. For material changes, we will provide Club administrators with reasonable advance notice. Non-material changes — such as bug fixes, security patches, and minor feature adjustments — may be made at any time without notice.

Each Club subscribes to the Service under a single account administered by one or more Club administrators. The Club is responsible for all activity that occurs under its account and for ensuring all users comply with these Terms.

• You must provide accurate, current, and complete information during registration and keep it up to date.
• You are responsible for maintaining the confidentiality of your login credentials. Do not share your password.
• You must notify us immediately at info@coreaviation.us of any suspected unauthorized access to your account.
• We are not liable for any loss or damage arising from unauthorized access resulting from your failure to safeguard your credentials.

We reserve the right to suspend or terminate any account that we reasonably believe is being used in violation of these Terms, applicable law, or in a manner that may harm us, other users, or third parties.

Access to the Service is provided on a subscription basis, billed monthly or annually in advance as selected at the time of signup.

• All fees are stated in U.S. dollars and are exclusive of applicable taxes. You are responsible for any sales, use, VAT, GST, or similar taxes imposed on your subscription.
• Subscriptions renew automatically at the end of each billing period unless cancelled before the renewal date.
• You authorize us (or our payment processor) to charge your payment method on file for each renewal.
• Refunds are not provided for partial billing periods or unused portions of a subscription term.
• We reserve the right to change our pricing. We will provide at least 30 days' written notice to Club administrators before any price increase takes effect. Continued use of the Service after the effective date of a price change constitutes acceptance.

If a payment fails, we will attempt to collect payment and may suspend access to the Service after a reasonable grace period. Accounts that remain in arrears for an extended period may be terminated. Outstanding balances remain due following termination.

We may offer a free trial period at our discretion. At the end of the trial, your subscription will automatically convert to a paid plan unless you cancel before the trial ends. We reserve the right to modify or discontinue trial offers at any time. One free trial per Club; we reserve the right to deny additional trials at our discretion.

As between the parties, the Club retains all ownership rights in the data, content, and information submitted to or generated through the Service by the Club or its members (“Organization Data”).

You grant us a limited, non-exclusive, worldwide license to host, copy, store, transmit, display, and process Organization Data solely as necessary to provide and improve the Service and as described in our Privacy Policy. We acquire no other rights in Organization Data.

You represent and warrant that: (a) you own or have the right to submit all Organization Data; (b) Organization Data does not infringe any third-party intellectual property, privacy, or other rights; and (c) you have obtained all necessary consents from your users to submit their personal information to the Service.

We will not share Organization Data with third parties except as necessary to provide the Service, as permitted by our Privacy Policy, or as required by law.

You agree not to, and will not permit others to:

• Use the Service for any purpose that violates applicable local, state, national, or international law or regulation.
• Attempt to gain unauthorized access to any part of the Service, its infrastructure, or the data of other Clubs.
• Upload, transmit, or distribute malicious code, viruses, worms, Trojan horses, or any other harmful or disruptive software.
• Reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code or underlying structure of the Service.
• Scrape, crawl, or systematically extract data from the Service by automated means without our prior written consent.
• Use the Service to send unsolicited commercial messages (spam) or to harass, abuse, or harm any person.
• Sublicense, resell, or otherwise make the Service available to third parties except as expressly permitted by these Terms.
• Use the Service to store or transmit content that is defamatory, obscene, or otherwise objectionable.
• Interfere with or disrupt the integrity or performance of the Service or the data contained therein.

We reserve the right to investigate violations of this section and to take appropriate action, including removal of content, suspension of access, and referral to law enforcement.

The Service — including its software, design, user interface, features, documentation, trademarks, service marks, logos, and all other content and technology — is owned by Core Aviation Group LLC and is protected by U.S. and international intellectual property laws. These Terms do not transfer any ownership rights to you.

Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service for your internal organization management purposes during your subscription term.

Any feedback, suggestions, or ideas you provide regarding the Service (“Feedback”) may be used by us without restriction or compensation to you. You assign to us all rights in any Feedback you provide.

The Service integrates with or relies on third-party services including Supabase (database and authentication), Vercel (hosting), Stripe and PayPal (payment processing), and Resend (transactional email). Your use of third-party services may be subject to their own terms and privacy policies. We are not responsible for the practices, availability, or accuracy of third-party services and make no representations or warranties with respect to them.

Links to third-party websites or services within the platform do not constitute our endorsement of those sites or services.

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTY OF ANY KIND. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, CORE AVIATION GROUP LLC AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, LICENSORS, AND SERVICE PROVIDERS EXPRESSLY DISCLAIM ALL WARRANTIES, EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO: (A) IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT; (B) WARRANTIES THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS; AND (C) WARRANTIES REGARDING THE ACCURACY, RELIABILITY, OR COMPLETENESS OF ANY CONTENT OR DATA AVAILABLE THROUGH THE SERVICE.

Aviation safety notice: THE SERVICE IS AN ADMINISTRATIVE AND RECORD-KEEPING TOOL. IT IS NOT A SAFETY-CRITICAL SYSTEM. AVIATION SAFETY DECISIONS — INCLUDING FLIGHT AUTHORIZATION, CURRENCY DETERMINATIONS, WEATHER ASSESSMENTS, AND AIRWORTHINESS JUDGMENTS — MUST NEVER BE MADE SOLELY ON THE BASIS OF DATA DISPLAYED IN THIS PLATFORM. PILOTS, INSTRUCTORS, AND CLUB ADMINISTRATORS RETAIN FULL RESPONSIBILITY FOR ALL OPERATIONAL AND SAFETY DECISIONS.

Some jurisdictions do not allow the exclusion of implied warranties, so the above exclusions may not apply to you in full.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL CORE AVIATION GROUP LLC, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, LICENSORS, OR SERVICE PROVIDERS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES WHATSOEVER, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, LOSS OF REVENUE, LOSS OF DATA, LOSS OF GOODWILL, BUSINESS INTERRUPTION, OR THE COST OF SUBSTITUTE SERVICES, ARISING OUT OF OR RELATED TO YOUR USE OF OR INABILITY TO USE THE SERVICE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND EVEN IF A REMEDY SET FORTH HEREIN FAILS OF ITS ESSENTIAL PURPOSE.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, OUR TOTAL AGGREGATE LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE TOTAL FEES ACTUALLY PAID BY YOU TO US IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR ONE HUNDRED U.S. DOLLARS ($100.00), WHICHEVER IS GREATER.

THE LIMITATIONS OF THIS SECTION SHALL APPLY REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE, AND REGARDLESS OF WHETHER SUCH LIMITATIONS WERE FORESEEABLE.

Some jurisdictions do not allow the limitation of liability for certain damages, so some of the above limitations may not apply to you.

You agree to defend, indemnify, and hold harmless Core Aviation Group LLC and its officers, directors, employees, contractors, agents, licensors, and service providers from and against any and all claims, liabilities, damages, judgments, awards, losses, costs, expenses, and fees (including reasonable attorneys’ fees) arising out of or relating to: (a) your violation of these Terms; (b) your Organization Data, including any claim that it infringes or misappropriates any third-party right; (c) your use of the Service in violation of any applicable law or regulation; or (d) any dispute between you and any user or third party.

We reserve the right, at our own expense, to assume the exclusive defense and control of any matter otherwise subject to indemnification by you, in which case you agree to cooperate with our defense of such matter.

By you. You may cancel your subscription at any time through your account settings or by contacting us. Cancellation takes effect at the end of the current billing period; you will retain access to the Service through that date.

By us. We may suspend or terminate your access to the Service at any time, with or without notice, if we reasonably determine that you have violated these Terms, engaged in fraudulent or illegal activity, or if continued access poses a risk to other users or the platform. In cases of termination for cause, no refund will be issued for prepaid periods.

Effect of termination:

• Your access to the Service ceases at the end of the applicable notice or billing period.
• You may export your Organization Data at any time prior to termination.
• We will retain your Organization Data for 60 days following the termination date to allow for export. After that period, your data will be permanently deleted.
• Sections of these Terms that by their nature should survive termination shall survive, including Sections 6, 8, 10, 11, 12, 14, 15, 16, and 17.

These Terms and any dispute arising out of or related to them or the Service shall be governed by and construed in accordance with the laws of the State of Colorado, without regard to its conflict of law provisions.

Any legal action or proceeding arising under these Terms shall be brought exclusively in the state or federal courts located in Denver County, Colorado, and you hereby irrevocably consent to the personal jurisdiction and venue of such courts.

Informal resolution. Before initiating any formal legal proceeding, you agree to contact us at legal@flycanopy.com and give us 30 days to attempt to resolve the dispute informally.

Waiver of class actions. TO THE EXTENT PERMITTED BY APPLICABLE LAW, YOU AGREE THAT ANY DISPUTE RESOLUTION PROCEEDINGS WILL BE CONDUCTED ONLY ON AN INDIVIDUAL BASIS AND NOT IN A CLASS, CONSOLIDATED, OR REPRESENTATIVE ACTION.

Each party agrees to keep confidential any non-public information of the other party that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Each party will use the other party’s confidential information only as necessary to perform its obligations under these Terms and will protect it with at least the same degree of care used to protect its own confidential information, but no less than reasonable care.

Entire agreement. These Terms, together with our Privacy Policy and any order forms or supplemental agreements entered into between the parties, constitute the entire agreement between you and Core Aviation Group LLC regarding the Service and supersede all prior or contemporaneous understandings and agreements.

Severability. If any provision of these Terms is held to be invalid, illegal, or unenforceable, that provision shall be modified to the minimum extent necessary to make it enforceable, and the remaining provisions shall continue in full force and effect.

Waiver. Our failure to enforce any right or provision of these Terms shall not constitute a waiver of that right or provision. Any waiver must be in writing and signed by an authorized representative of Core Aviation Group LLC to be effective.

Assignment. You may not assign or transfer these Terms or any of your rights or obligations under them without our prior written consent. We may assign these Terms freely, including in connection with a merger, acquisition, or sale of assets, with notice to you. These Terms bind and inure to the benefit of the parties and their permitted successors and assigns.

Force majeure. Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including acts of God, natural disasters, war, terrorism, labor disputes, internet or power outages, or government actions.

No agency. Nothing in these Terms creates a partnership, joint venture, agency, franchise, or employment relationship between the parties. Neither party has authority to bind the other or incur obligations on behalf of the other.

Notices. Notices from us to you will be sent to the email address associated with your Club account. Notices from you to us must be sent to legal@flycanopy.com or by mail to Core Aviation Group LLC, 1675 Broadway, Suite 600, Denver, CO 80202.

We may revise these Terms from time to time. For material changes, we will notify Club administrators by email at least 14 days before the revised Terms take effect. Non-material changes may take effect immediately upon posting. The effective date at the top of this page indicates when these Terms were last revised.

Continued use of the Service after the effective date of revised Terms constitutes your acceptance of those Terms. If you do not agree to a material change, you may cancel your subscription before the change takes effect and receive a prorated refund for any unused prepaid period.

Questions about these Terms should be directed to:

Email: legal@flycanopy.com
General inquiries: info@coreaviation.us

Core Aviation Group LLC
1675 Broadway, Suite 600
Denver, CO 80202
United States