Help Center / Settings

Settings

Configure every aspect of your Canopy portal — branding, scheduling defaults, terminology, and feature controls.

General settings

Admin → Settings → General

  • Club/school name — displayed in the portal header and on all emails
  • Contact email and phone — shown on invoices and the public-facing pages
  • Website — linked from your portal footer
  • Timezone — affects all scheduling and timestamps across the portal
  • Currency and date format — used throughout billing and reports
  • Mailing address — appears on invoices

Branding

Admin → Settings → Branding

  • Logo — upload your organization's logo (PNG or SVG recommended). Shown in the portal navbar and all member emails.
  • Primary color — used for buttons, links, and accents throughout the portal
  • Secondary and accent colors — used in specific UI elements
  • Welcome message — shown to members on their dashboard when they first log in

Your branding applies to the entire member portal and all outgoing emails.

Custom domain

If you're on the Professional or Enterprise plan, you can replace yourclub.flycanopy.com with your own domain (e.g. members.yourclub.org). See the Custom Domain guide in your admin panel for setup instructions.

Terminology

Admin → Settings → Terminology

Canopy's default terminology is built around soaring clubs ("flying day", "tow pilot", etc.). If your organization uses different terms, override them here:

  • Flying Day → Operations Day / Flight Day / Fly Day
  • Tow Pilot → Flight Instructor / Tow Plane Pilot
  • Member → Pilot / Student / Participant

Changes apply instantly across the entire portal.

Scheduling settings

Admin → Settings → Scheduling

  • Sign-up window — how far in advance members can sign up, and when sign-ups close before a flying day
  • Cancellation cutoff — minimum hours before a slot when members can still cancel themselves
  • Default slot duration
  • Max sign-ups per slot

Billing settings

Admin → Settings → Billing

  • Payment methods — enable Stripe, PayPal, and/or manual payment
  • Invoice due date — days after issue before overdue
  • Auto-invoice — enable and configure automatic dues invoicing
  • GAP billing settings (soaring clubs) — launch fees and billing modes

Notifications

Admin → Settings → Notifications

Control which system emails go out automatically:

  • Sign-up confirmations
  • Flying day announcements
  • Invoice and payment receipts
  • Trial expiry warnings (for your Canopy subscription)

Member portal options

Admin → Settings → Member Portal

  • Member directory — allow members to see each other's names and emails
  • Allow self-service sign-up — if disabled, only admins can add members (no public application)
  • Application form — enable and customize the public application form

Feature toggles

Admin → Settings → Features

Enable or disable specific modules for your organization:

  • Flight logging
  • Cross-country program
  • Qualifications tracking
  • Discovery flights
  • Guest management

Disabled modules are hidden from both the admin and member portals.

Export and data

Admin → Settings → Export Data

Download a full export of your organization's data as CSV files. Includes members, flights, transactions, training records, and all other tables.

Danger zone

Admin → Settings → Danger Zone

  • Delete organization — permanently removes your organization and all data. This cannot be undone. Contact support@flycanopy.com before doing this.
Settings — Help Center | Canopy