Students & Logbook
Enroll students, track their progress, record training sessions, and manage FAA endorsements.
Enrolling a student
Students must first be members of your organization (any role). To enroll them in a course:
- Go to Admin → Academy → Students → [Student name]
- Click Enroll in Course
- Select the course and syllabus
- Assign a primary instructor
- Save
The student now appears on the Academy dashboard with their progress tracked against the syllabus.
The student's view
Enrolled students see a dedicated My Progress section in their portal:
- Course overview and completion percentage
- Lesson-by-lesson status (not started, in progress, proficient)
- Upcoming stage check status
- Ground and flight hours logged
- Documents and endorsements on file
Students cannot grade their own lessons — only instructors can.
Recording a training session
After each flight, the instructor grades the lessons covered:
- Go to Admin → Academy → Students → [Student] → Record Session or from Instructor → Grade
- Select the date, aircraft, and flight duration
- For each lesson covered, select a grade (Introduced, Practiced, Proficient, Unsatisfactory)
- Add instructor notes
- Save
The session is added to the student's logbook and their progress is updated.
Ground training
Ground sessions (ground school, pre-flight briefings, simulator) can be logged separately:
- Go to Admin → Academy → Students → [Student] → Record Ground Session
- Enter the date, duration, topics covered, and instructor
- Save
Ground hours appear separately in the student's logbook.
Student logbook
Go to Admin → Academy → Students → [Student] → Logbook to see:
- All flights and ground sessions logged in Canopy
- Hours totals (flight, instrument, solo, dual, cross-country, night)
- Lesson grades per session
- Instructor notes
This is an internal record. Students should maintain a separate official FAA logbook. Canopy's logbook is a supplemental tracking tool.
FAA endorsements
Endorsements required for tests, solo, and certificate applications are tracked in Canopy. To record an endorsement:
- Go to Admin → Academy → Students → [Student] → Endorsements → Add
- Select the endorsement type (e.g. "Solo endorsement – 61.87", "Knowledge test – 61.35")
- Enter the date and signing instructor
- The endorsement is recorded and shown on the student's documents page
Stage checks
When a student has completed all lessons in a stage, they are eligible for a stage check. To schedule one:
- Go to the student's progress page
- Click Request Stage Check for the relevant stage
- Assign a check instructor and date
After the stage check: go to Admin → Academy → Stage Checks → [Check] and record Pass or Fail with debrief notes. A pass unlocks the next stage automatically.
The Academy dashboard
Go to Admin → Academy → Dashboard for a school-wide view:
- All enrolled students and their current stage
- Stage check pass rates
- Average hours to proficiency per lesson
- Instructor load (students per instructor)
- Students with no recent activity (may need follow-up)